How to view your shipment records in ShipStation. Includes details on how to search for and sort shipment records.
The view, search, and sort options available for shipments work in the same way as they do for orders. Once shipments have been created, no matter the status, you can view and manage the shipments directly in the Shipments tab.
The left-hand sidebar displays the types of shipments and the various shipment statuses your shipments can be in. To view all shipments in a specific status, select that status from the sidebar and the shipments will load in the Shipments grid.
By default, ShipStation displays recent shipments with a shipDate in the last 14 days, and shipments in the In Transit, Delivered, and Delivery Exceptions status with a shipDate in the last 30 days.
If an order has multiple shipments, each will have its own record in the Shipments grid.
Just like the Orders tab, the Shipments tab provides the option to do a Quicksearch or an Advanced search.
The Quicksearch will show results that start with your search query. It will search shipment records based on Recipient Name, Shipment Number, Order Number, or other criteria.
If you need to refine your search based on multiple criteria options - like Ship Date, Carrier, Delivery Status, or Tracking Number - use the Advanced Search feature. This will display results that contain your search query, instead of results that just start with your search query.
The orange boxes next to the order statuses indicate how many items match the search criteria in that status.
Click the status to view those results.
The Quicksearch field relies on a starts with search parameter, meaning the results of the search are items that start with the search value.
For example, if you get an order from Ronald McDonald, ShipStation will separate that name into Ronald and McDonald. You'd be able to search for this order using Ronald McDonald, Ron, McDonald, etc. However, you wouldn't find this order by searching for Donald because the McDonald chunk starts with Mc, not Donald.
ShipStation will do the same thing for order numbers separated by dashes. The order number 121-657485676-89705 gets broken down into 121, 657485676, and 89705. You'd be able to find this order by typing in the whole order number, a chunk, or the beginning of any chunk.
Quicksearch vs. Advanced Search
You won't be able to Quicksearch for the last few digits of an order number. If you need to do a contains-style search, or refine your search even further, use the Advanced Search option instead.
Use the column headers to sort shipments according to criteria like Order Date, Ship Date, Recipient Name, Service Type, or other shipment information.
Click the column header to sort your shipments by the information in that column. You can sort in either ascending or descending order.
Go to the Columns drop-down menu.
Select the columns you'd like to display in the Shipments grid, and deselect any you do not wish to see.
Click Save Columns.
The new columns will be added to the right side of your grid. Scroll to the right to see them.
Click and drag to arrange the columns as you prefer.